How to make use of the Windows 10 Mail app to entry Gmail, iCloud, and extra

There’s completely nothing mistaken with utilizing Microsoft’s default Mail app in Windows 10. It’s a local electronic mail consumer that helps Google, Yahoo, AOL, Apple iCloud, Microsoft Exchange, and different POP/IMAP electronic mail providers. Given it’s baked into Windows 10, you’ll be able to belief Microsoft will hold your messages safe and the app secure and dependable. We present you methods to use the Windows 10 Mail app based mostly on model 1809 (October 2018 replace).

Add your first account

Windows 10 Load Mail app

1. Click the Start button.
2. Scroll down the Start Menu to find and open the Mail app.

Windows 10 Welcome to Mail

three. On the Mail app’s welcome display screen, choose Add account.

Windows 10 Mail Add Account

four. Select a service on the next pop-up display screen.

Windows 10 Mail Add Yahoo

5. Enter your credentials within the following Connecting to a service display screen.
6. Click Done when full.

Windows 10 Mail Pin to Taskbar

Note that for those who repeatedly use the Mail app, you’ll be able to pin it to the taskbar. This will forestall you from having to search out the app on the Start Menu every time you wish to test electronic mail.

1. With the Mail app already open, right-click on its icon proven on the taskbar.
2. Select Pin to taskbar.

Windows 10 Mail Pin to Start

Another possibility is to pin a selected electronic mail account to Start. For occasion, in case you have a number of electronic mail accounts however use just one as your main, corresponding to Gmail, you’ll be able to create a “shortcut” on the Start menu with out pinning the Mail app:

1. With the Mail app already open, right-click on the account you need pinned to Start.
three. Select Pin to Start.

Add one other account

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Manage accounts

three. In the rollout menu, choose Manage accounts.

Windows 10 Mail Add 2nd Account

four. Select Add account.

Windows 10 Mail Choose 2nd Service

5. Select a service on the next pop-up display screen.

Windows 10 Mail Enter Service Info

6. Enter your credentials within the following Add an account display screen.
7. Click Sign in when full.
eight. Click Done if profitable.

Modify accounts

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Manage accounts

three. In the rollout menu, choose Manage accounts.
four. Select the account you wish to modify.

There’s additionally a shorter option to change account settings. With the Mail app open, right-click on the e-mail account you wish to modify and choose Account settings.

Windows 10 Change Mailbox Sync

5. Insert an non-compulsory customized identify for the account.
6. Click the Change mailbox sync settings possibility.

This part supplies management over how usually the app checks for mail, when it downloads new content material, and different synchronization choices. You also can change your account password and server settings right here.

Windows 10 Mail IMAP settings

7. While remaining on the sync settings display screen, scroll down and click on Advanced mailbox settings. Additional settings will seem:

Incoming mail serverOutgoing mail serverContacts serverCalendar server

Click Done after which Save when full.

A observe on altering passwords

As of Version 1809, there isn’t any option to manually change your electronic mail account password in Windows 10. For occasion, if Google or Yahoo required you to replace your account password, there isn’t any direct technique to alter the identical password in Microsoft’s Mail app. Instead, you might have two choices:

Delete the account and re-add it to the Mail app.Wait for the Mail app to fail when checking your account. When this occurs, you’ll see a yellow banner flashed throughout the app stating the account’s settings are out-of-date. Click the Fix account button and insert the brand new password on the next pop-up display screen.

Delete an account

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Manage accounts

three. In the rollout menu, choose Manage accounts.
four. Select the account you wish to delete.

Windows 10 Mail delete account

5. In the pop-up window, choose Delete account.

Related: How to stream the Xbox One to Windows 10

Snooze an account

If it’s good to briefly disable automated electronic mail retrieval on a selected account, you might have two choices.

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Manage accounts

three. In the rollout menu, choose Manage accounts.
four. Select the account you wish to snooze.

Windows 10 Change Mailbox Sync

5. In the pop-up window, choose Change mailbox sync settings.

Windows 10 Mail download manually

6. On the Download new electronic mail drop-down menu, choose Manually. This turns off automated electronic mail retrieval however retains the emails you already downloaded within the Mail app.
7. A second possibility is to toggle off Email synchronization, however this de-lists the account and also you gained’t have entry to the downloaded electronic mail. These emails aren’t deleted out of your PC, simply made unavailable.

General use

Windows 10 Create New Mail

1. To create a brand new message, spotlight the supply account and click on New mail.
2. In the brand new message window, choose Format for text-based choices like italics, daring font, and extra.
three. The Insert possibility permits you to add recordsdata, photos, hyperlinks, emoji, and tables.
four. The Draw possibility helps touch-based enter, digital pen widths, pen colours, and a drawing canvas.
5. The Options class permits you to set the e-mail to High Priority, test your spellings, and extra.
6. When full, hit the Send button within the top-right nook.

Add a signature

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Signature

three. On the roll-out Settings panel, choose Signature.

Windows 10 Create Signature

four. In the ensuing window, choose the supply electronic mail account that may use the signature.
5. Make certain the Use an electronic mail signature slider is blue (on).
6. Enter your customized textual content within the what-you-see-is-what-you-get subject.

Based on Windows 10 model 1809, you can not use HTML script as a signature. Instead, you could construct a signature from scratch. However, you’ll be able to change the font face and dimension, insert hyperlinks and pictures.

7. If you wish to use the identical signature throughout all electronic mail accounts, test the Apply to all accounts possibility.
eight. Click the Save button.

Change notifications

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Notifications

three. On the roll-out Settings panel, choose Notifications.

Windows 10 Mail notification settings

four. On the roll-out Notifications panel, choose the account you wish to modify.
5. Toggle on or off the Show notifications within the motion heart possibility.
6. Check or uncheck banners, sounds, and notifications for folders.

If you merely wish to flip off notifications for a selected electronic mail account, right-click on the account within the Mail app’s Accounts menu and choose Turn off notifications. Repeat this set to activate notifications.

Related: How to replace Windows 10 and resolve replace points

Enable / disable grouped conversations

“Conversation” is a grouping mechanism that crams all emails stemming from a selected topic into one lengthy message thread. For occasion, for those who’re emailing and receiving responses from a number of folks a couple of particular subject, all the pieces is crammed collectively into one entry in your inbox. This tidies up your inbox so there’s much less to navigate. Conversations are toggled on by default, however you’ll be able to simply disable this characteristic and return to your cluttered old-school electronic mail methods.

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Message list

three. On the roll-out Settings panel, choose Message listing.
four. Select the e-mail account you wish to modify.

Windows 10 Mail Organization

5. Scroll right down to Organization.
6. Select Individual messages to show off grouped conversations or choose Grouped by dialog to allow the characteristic.

Enable / disable Focused inbox (Outlook solely)

Here’s one other electronic mail filter you could discover annoying. With Focused inbox, the Mail app splits your Outlook electronic mail into two tabs: Focused and Other. Emails deemed “important” fall underneath the Focused tab whereas all the pieces will get dumped into the Other group. This filtering system doesn’t at all times work accurately regardless of its good intentions.

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Focused inbox

three. On the roll-out Settings panel, choose Focused inbox.
four. Select the e-mail account you wish to modify.
5. Toggle on or off the Sort messages into Focused and Other possibility.

Enable / disable automated replies (Outlook solely)

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Auto replies

three. On the roll-out Settings panel, choose Automatic replies.
four. Select a suitable account.

Windows 10 Mail Create Auto Reply

5. Toggle on/off the Send automated replies setting.
6. If toggled on, you’ll be able to set an automated response delivered inside your group.
7. Click the Send replies exterior of my group to set a second message for everybody exterior your group.
eight. Click the Send replies solely to my contacts possibility for those who don’t need strangers understanding you’re baking on a nude seashore for the week.

Personalize the Mail app

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Personalization

three. On the roll-out Settings panel, choose Personalization.
four. Change your accent shade.
5. Switch between Light, Dark, and Windows mode.
6. Switch between Spacious, Medium, and Compact folder and message spacing.
7. Toggle on the Background characteristic and choose a picture to fill the whole app window background. Click Browse to seek for a customized picture.

Windows 10 Mail Expand Menu

eight. To collapse the Accounts menu, click on the three-line icon within the top-left nook. This is right when utilizing the Mail app out in public. Click it once more to increase the Accounts menu.

Modify the studying pane

Windows 10 Load Mail app

1. Open the Mail app.

Windows 10 Mail access settings

2. Click the gear-style icon on the backside of the left panel to entry Settings.

Windows 10 Mail Reading pane

three. On the roll-out Settings panel, choose Reading pane.

Here you are able to do the next:

Enable or disable auto-opening the subsequent electronic mail.Determine when emails are marked as learn.Toggle on and off caret shopping. This has nothing to do with grazing for carrots. It’s a cool characteristic that allows you to transfer the cursor with the arrow keys inside an electronic mail and choose textual content like a regular doc.Disable and allow automated downloads of exterior photos and elegance codecs.

Related: How to do a System Restore on Windows 10

Access iCloud mail with 2-step safety turned on

1. Log in to your Apple ID account.

Windows 10 Mail Add iCloud

2. Scroll right down to the Security part and click on the Edit button.
three. Under App-Specific Passwords, click on Generate Password.

Windows 10 Mail Add iCloud Part 2

four. In a pop-up window, enter a label for the brand new password.
5. Click the Create button.
6. Copy the password as-is and click on the Done button.
7. Open the Windows 10 Mail app and comply with the steps to create a brand new iCloud account.
eight. Instead of utilizing your Apple ID password, use the brand new app-specific password.
9. Click the Save button.

Reset the Mail app

Windows 10 access Settings

1. Click the Start button.
2. On the Start Menu, click on the gear-style icon to open the Settings app.

Windows 10 Settings Access Apps

three. Select Apps.

Windows 10 Edit Mail & Calendar

four. The Apps & options part masses by default. Scroll down and click on the Mail and Calendar app.
5. Click the Advanced choices hyperlink.

Windows 10 Reset Mail app

6. In the next window, scroll right down to Reset and click on the Reset button.
7. Click a second Reset button to verify.

That concludes our information on methods to use the Mail app in Windows 10. For extra Windows 10 enjoyable, take a look at these guides: