Project Management Tools for Social Media Managers

If you’re like the typical social media supervisor, you’ve bought a collection of expertise and a set of tasks to match. Even if you schedule time blocks for content material creation, no two days are the identical. It’s simple to lose monitor of time and tasks. That’s the place a challenge administration software turns out to be useful.

A challenge administration software will make it easier to keep on monitor, kind via the mess to floor the vital duties and offer you a basis to proceed with different tasks. There are many challenge administration instruments on the market. Some are so simple as holding a to-do checklist. Others are extra elaborate to accommodate sophisticated tasks and a number of events.

For this text, we’ll cowl challenge administration for social media managers. If you’re already utilizing Sprout Social, be taught extra on how one can flip it into your favourite challenge administration software.

Why challenge administration is critical for advertising

Project administration helps you keep on monitor with duties, starting from the usual each day ones to one-off challenge ones. A very good software additionally takes under consideration crew collaboration. If a number of departments have to work on a challenge collectively, then a challenge administration software is critical to assist everybody perceive what the statuses of various duties and subtasks are.

In advertising and social media, there’ll at all times be tasks that must be labored on. The most typical ones are the continued duties: month-to-month report opinions, quarterly efficiency evaluation and annual accounts overview. Smaller tasks may also embody content material creation: placing collectively a weblog submit, making a graphic with a quote from the weblog submit and writing the completely different Tweets to advertise the submit.

Sprout Social’s software program permits social media managers to take management of the challenge administration course of. Projects like content material calendar planning and marketing campaign planning can all be achieved via Sprout. No want to modify forwards and backwards or sync standing between completely different software program.

How to challenge handle a content material calendar

Instead of utilizing a distinct software to craft your social posts and copying and pasting the information over, use Sprout’s calendar characteristic. You’ll be capable to select between checklist, week and month views.

Filters on the facet make it easier to simply see posts just for sure networks or in the event that they’re already scheduled. Because drafts might be proven within the calendar, social media managers can plan out matters and draft out various kinds of copy with out worrying about it being despatched.

For instance, you understand you’ll want to spotlight a employees member each Monday on Instagram however you don’t have all the information but. While planning the content material calendar, write a draft for each Monday with placeholder copy. This means, you understand that the subject has been determined however the content material not finalized but.

Sprout’s content material calendar is shared throughout crew members with writer attributions. This is a plus for advertising groups that depend on collaboration for planning their content material.

How to challenge handle social media content material creation

After you’ve deliberate out your calendar, the following step is to create stated content material. Depending in your wants, the creation could happen in your crew or in some circumstances, on a distinct crew like design.

If posts want design work, then they want a spot to reside. Some firms go for shared community folders or cloud options like Dropbox. Teams with much less media to handle may simply e mail the asset at any time when it’s prepared. Instead of eternally looking for the fitting folder, why not retailer all your property in a single space?

The Sprout Asset Library is accessible to Advanced plans. In it, you’ll be capable to add property, set visibility entry throughout crew members and tag every asset. The tag characteristic is a game-changer particularly for multi-location firms or bigger social groups.


If a number of shops are working the identical sale, add the asset and tag with the marketing campaign identify. Then, when composing a message, you’ll be capable to retrieve the asset throughout many profiles with out looking out round for it. The asset library cuts down on time and confusion.

sprout social message approval

Another solution to handle content material creation in Sprout Social is the Message Approval characteristic obtainable within the Professional and Advanced plans. With this characteristic, you create workflows for various eventualities, akin to coaching a brand new crew member and messages that want consumer approval.

workflow creation

Messages are queued into the mandatory folks’s Needs Approval part, the place you will have choices to delete, approve or edit them. Internal feedback and tagging of different crew members make it a collaborative and feedback-rich characteristic.

Imagine that you simply work with a consumer that wishes to ensure the messaging is on-brand. You draft up a number of Tweets for the week and submit it for his or her approval. They approve just a few however reject others. For the rejected ones, explanations are offered so you’ll be able to edit and resubmit. This approval exercise view serves as a documented means of giving and receiving suggestions. Plus, everybody concerned understands the standing of each submit.

How to challenge handle social media engagement

With extra one individual managing the identical accounts, there’s at all times an opportunity that you simply’ll run into one another on the identical message. Don’t make the error in replying to the identical submit. Avoid the embarrassment by working with a software that helps you handle incoming messages.

In Sprout’s Inbox, crew collaboration reigns supreme. You’ll see reside exercise when a crew member is engaged on a message so that you don’t by accident do the identical.

You may assign messages as duties to particular crew members. For tiered buyer care or divided social groups, that is particularly helpful. Is a message for the gross sales crew? Or is it for help? Can the extent 1 help crew deal with it or ought to it’s another person? Taking a message and turning it right into a process lets crew members focus extra on the message at hand than sorting via the noise.

The inner notes you’re in a position to depart per process or message additionally helps out help groups in the event you’re escalating them or turning a message over to the following shift. Instead of emailing forwards and backwards or leaving chats open, streamline your workflow with Sprout to make buyer engagement higher.

How to challenge handle a social media marketing campaign

Social media campaigns might be difficult to trace. You should execute and monitor it alongside your ordinary submit exercise. Without the fitting planning instruments, a marketing campaign can get misplaced within the noise and also you received’t be capable to perceive its impression.

Keep your social media marketing campaign challenge planning multi functional spot. Much of a marketing campaign is executed like your ordinary posting and reporting habits. But as a substitute of common model matters, you’re centered on a single matter inside a while constraint. Sprout was designed with campaigns in thoughts.

tag in sprout

The tagging characteristic in Sprout is powerful. It follows a marketing campaign from composing to message managing to reporting. To start with, you’ll have to create a tag, possible named after your marketing campaign.

tag compose


Then, if you’re creating or making placeholder drafts in your calendar, assign the message with a tag. In your calendar view that we talked about earlier, you’ll be capable to filter by tags to see when and the place every marketing campaign message is going down. This means, you’ll additionally be capable to work solely on a marketing campaign with out getting confused by the common posts.

Additionally, make the most of the Asset Library that we talked about earlier. Upload marketing campaign property and tag them with the suitable marketing campaign to make them simple to search out throughout message composing.


Once a marketing campaign has launched, you’ll have to handle your incoming messages. Perhaps you even have devoted help employees for the marketing campaign. Tag the incoming messages and your Smart Inbox will filter to indicate solely the tagged messages. Oftentimes, marketing campaign chatter strikes quick. You don’t wish to miss a message as a result of it bought misplaced within the crowd of your ordinary messages.

Finally, to wrap up your marketing campaign, you wish to know the way it carried out. This means producing experiences that make it simple to current your success (or failures). Since you already did the work to tag outgoing and incoming messages, all you need to do is head to Sprout’s experiences part.

The Sent Messages report reveals you the way each message carried out right down to probably the most granular element. When you export, you’ll be able to filter by tag to see how effectively these specific messages carried out.

paid report

If paid promoting was a part of your marketing campaign, the Paid Performance report is up your alley. It’ll present how effectively the adverts did in sure date ranges and on the marketing campaign degree.

tag report

And lastly, the Sprout Tag report reveals how a marketing campaign affected message quantity. You’ll additionally discover different particulars like what the commonest phrases had been used with the tag, a breakdown per social community and what the expansion development was like in a time interval.

Campaign administration doesn’t should be daunting. With the fitting challenge administration instruments, you’ll be capable to plan and execute a social media marketing campaign very quickly.

Get began with Sprout as a challenge administration software

With all of the challenge administration instruments on the market, social media ones are exhausting to return by. Oftentimes, the instruments are too sophisticated or too generalized for different varieties of tasks. Sprout’s all-in-one administration platform has social media managers in thoughts.

Everything from process approvals to reporting was created to make challenge administration and process administration simpler for social media managers. Stop switching forwards and backwards between softwares and as a substitute take that point to give attention to the work you do greatest. From a one-person advertising crew to inter-agency collaboration, Sprout scales to your social media challenge administration wants.